3 aspects to consider when choosing a room booking system for coworking

Offering a digital room booking system for your tenants is certainly a good investment for you business. But finding a product that works well for conference centers and showrooms is hard. Add a modern coworking space where several companies must share technical solutions and you have yourself a real challenge.

Decide on co-working software for shared spaces

There are many things to take into consideration. Things like what products fit with the interior design, all the technical specifications from IT and what about maintenance? Sit down, relax and take a deep breath. Start by making a checklist of these three aspects you need to consider when you are in the search for a great digital room booking system.

1. Versatility – it needs to fit in everywhere

Room booking displays should look cool, no matter the venue. Wherever there are meeting rooms, a digital room booking manager is going to be visible and, whether you like it or not, influence visitors and coworkers alike. Make a list of the places where the product will end up.

Examples:

  • Coworking office spaces
  • Smaller meeting rooms and Huddle rooms
  • Board rooms and larger meeting rooms
  • Conference centers
  • Auditoriums
  • Campuses
  • Showrooms

 

2. Usability – nobody should be forced to guess

The easier the interface, the better for all your visitors and employees. In coworking spaces, many types of personalities and skillsets are sharing the same system. Form and function are both essential to make them happy. A coworking space management software should cause minimum confusion, especially in rush hours. So look for a simple interface that is easy to understand.

3. Easy to run daily – and no costly support agreements

Look for a solution that is easy to install. Compatibility is number one, and also look for things like if the product runs on batteries, then it might need more upkeep than if it is connected to a power outlet. Also make sure you don’t buy a product and run into nasty hidden fees and situations where you have to pay for updates. Also make sure the system supports the email clients your company and tenants are using.

Examples:

  • Microsoft Office 365
  • Microsoft Exchange 2019
  • Microsoft Exchange 2016
  • Microsoft Exchange 2013
  • Microsoft Exchange 2010
  • Google G Suite
  • IBM/Lotus Domino Smartcloud
  • IBM/Lotus Domino 8.5.3 or later

Keep this in mind with shared office spaces

In coworking offices you will probably share meeting areas. Evoko Liso enables different companies to book the same rooms without sharing a common email address. Find out more here.

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