desk booking

desk
booking

Essential for the modern office with hybrid or activity based working

hybrid and activity based working requires coordination

With open office space, hot desking, hoteling and collaborative spaces that are not meeting rooms, there comes a need to book, see and track these working spaces. Digital assistance offers new ways of coordinating all these areas as well as relieve the stress many employees experience in hybrid and activity based work environments. We have complete workplace management tools for your business, including desk booking.

three reasons for investing in desk booking

helpful

Makes it easy for workers to book and find free seating to elevate stress

efficient

Eliminate time wasted looking for an available desk or the location of the desk you've booked

insightful

Get the data you need for actionable insights that help you adapt how you plan your workspaces to increase productivity and reduce costs

perfect for a larger workspace

With free seating comes the trouble of having to find available desks each day. The problem then increases with the number of areas and desks that are free for the taking. When we talk about several floors and office buildings this adds up to a lot of money when looking at productivity loss. It’s certain you need a system, and a digital solution that encompasses meeting rooms as well as desks can hugely benefit many middle to larger organizations.
We believe a digital solution that encompasses meeting rooms as well as desks can hugely benefit many middle to larger organizations.

the benefits of cloud based desk booking

The benefits of a cloud solution is that the installation process goes smoothly without any need to set up local servers. Updates are easily installed and you can always modify the solution to your specific needs. It’s easy to add or remove sophisticated features with time and find what kind of room booking solution you need.

naso mobile app

The companion app for naso, the naso mobile app, features room and desk booking as well as colleague finding. The app easily let’s you check in to the meeting and gives you notifications and reminders for your meetings.
The naso mobile app features room and desk booking as well as colleague finding.

dynamic maps

Maximize the potential of your office with Insights, an analytics tool which brings reports on many aspects of space utilization within the office.

naso outlook add-in

Outlook add-in provides additional features such as searching for rooms based on resources or managing catering. Within this solution you’ll find room finding, colleague finding, desk booking, selecting resources like air conditioning, video equipment and more when you search, visitor registration and catering.
Outlook add-in provides additional features such as searching for rooms based on resources or managing catering.

insights

Insights

Quite simply, desk booking is when you digitally reserve desks, areas and locations that are shared with others, like in shared offices or offices using hot desking where workers move around the office freely instead of having an assigned space. The idea is that instead of rushing to the hot desking office to grab a spot, you can book your desk in advance. Similarly to room booking you can see which desks are taken and can book it on the spot using a laptop or your phone.

No matter where the trend goes in the future, the notion of a more open office and collaborative spaces is sure to stick around for a while. The reasons are real estate prices and new tech enabling. But also a preference in workers where working from home is seen as comfortable and even more productive. 

The open, free-seated office trend is already implemented to a huge degree, so the next logical step is to synchronize your desk and spaces just like you do meeting rooms. The risk is obviously that workers spend uncesseracy time trying to find available desks that they could spend on working.

There are two types of desk booking. Either you support the practice of booking a desk for the day, making it similar to ordinary hot desking where you benefit from being early on the scene. Or, you could allow for a larger time frame where you book desks days in advance, this is known as “desk hoteling” because it resembles how you plan a stay at a hotel.

The actual solution can work differently, there is no set standard practice as of yet. You could for example implement maps and visually find your desk. Useful for a large office complex with many rooms and floors. It all really depends on your individual office setup and current needs.

  • Save time for workers and increase comfort and joy at work
  • Optimize your office for actual needs (and save money)
  • Enable your office to adapt to growing needs of working from home

Desk booking is relatively new. Open offices have been a trend for a long time, but the technology and practices when it comes to this has just recently caught up. Many companies are already using room booking managers, but desk booking is not as common yet. Luckily, it is easy to get both of these time-saving features in the same solution.

If you utilize open office space, hot desking and have collaborative spaces that are not meeting rooms, it is definitely wise to look into digital assistance to coordinate these areas. The risk of having trouble finding available desks increases the more areas and desks are free for the taking. You need a system, and we believe a digital solution that encompasses meeting rooms as well as desks can benefit many middle to larger organisations.

desk booking

- a part of the cloud suite

With this solution you get it all. Top of the line room manager devices together with all the software for room and desk booking, as well as visitor management tools.

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