room booking

room
booking

Effectivize your meeting culture and optimize the use of your office space with a room booking system. Easily book via mobile app, in Outlook or directly on the room manager devices outside of the meeting rooms.

See the status of the meeting rooms already from a distance and use our insights and analytics to continuously improve and adapt to the needs of your organization.

room booking
is for everyone

As long as you have one or more meeting rooms you can effectively minimize double bookings and handle the flow of people in your premises in a better way using this technology.
As long as you have one or more meeting rooms you can effectively minimize double bookings using this technology.

three reasons for investing in room booking

economical

Eliminates double bookings and saves time. Actionable insights to optimize your resources

helpful

Makes it easy to find and book rooms for planned and ad-hoc meetings

good-looking

Gives a professional impression for guests and employees


makes work life easier

We offer complete workplace management tools for all your room booking needs. We offer two main variants, a self-hosted solution and one cloud hosted solution with different license options as well as automatic updates. Your staff will be delighted with the ease of use and feel that their time is better spent when the meeting room booking is automated and easy to do.

the cloud suite

With this solution you get it all. Top of the line room manager devices together with all the software for room and desk booking, as well as visitor management tools.
With this solution you get it all. Top of the line room manager devices together with all the software for room and desk booking, as well as visitor management tools.

the self-hosted suite

With this solution you will have full control over your self-hosted server installation and devices. Pay a one-time cost and receive a lifetime of product support and free updates.
With this solution you will have full control over your self-hosted server installation and devices.

what to choose?

When to choose cloud based room booking

The benefits of a cloud solution is that the installation process goes smoothly without any need to set up local servers. Updates are easily installed and you can always modify the solution to your specific needs. It’s easy to add or remove sophisticated features with time and find what kind of room booking solution you need.

When to choose self-hosted room booking

With self-hosted room booking solutions you will have full control over your installation and devices. When choosing this set up you first select the number of devices needed, order them and install them on your premises. You own all data when you host your own server. You administer everything including downloading software upgrades. You only reach out when you need support or have a question. With this solution you pay a one-time cost and receive a lifetime of product support and free updates.

insights

Insights

Improving the booking flow

The term when used in this context refers to a digital room booking system. The main idea behind room booking is to effectivize the daily operations when it comes to meetings and conferences. It also greatly improves the flow when it comes to booking ad-hoc meetings and using huddle rooms for impromptu teamwork. A meeting room scheduling software makes the best of what new technology has to offer by coordinating how people book the rooms. 

Meet the room manager

An interactive digital screen, called a meeting room manager, is a clever device that is placed outside the meeting rooms. From this you can book rooms, get an overview and plan your day. It is connected to your office’s main email client, so you can see every meeting that is booked for the day. The room managers are combined with a clever system that is integrated to your mail client of choice, making everything connected and secure. If you book a room on site using the physical room booker, it will pop up in the calendar just as you had booked it normally.

Can help to achieve business goals

In a busy office, managing the room scheduling so that workers make good use of their time is imperative for overall business objectives. The time saved is enormous, compared to the old way of writing notes manually and placing them outside the door. Alternatively, the process of knocking and actually asking about the meeting length, disturbing the work flow for the meeting participants. 

Eliminate double bookings

The number one reason is to eliminate double bookings and make day-to-day work run smoothly. In short, it saves time and time is money. Another aspect is that the modern office is almost demanding this rather easy and effective technology, especially when you have more than one or two meeting rooms. A room booker gives a very professional impression, not only to workers but to your visiting guests.

The heart of the system

The foundation lies in the meeting room booker device. This is a device that is placed outside the meeting rooms and gives you a clear status about the room. You can see if it is taken or available. But more importantly, you can also see if it is about to be available, what other meetings are scheduled the same day and also make a reservation for the room right then and there using the touch screen. All this is combined with a clever system that is integrated to your mail client of choice, making everything connected and secure.

Full flexibility in room booking

So to conclude how it works; You can book meetings on your phone, at the computer or from the room booker itself and everything is synchronized. No confusion and more options to book your next meeting. If you need to have a spontaneous quick meeting, or just work alone, you can easily navigate to the best choice of room that is or will be available soon.

Meetings are the bread and butter of any white collar organisation. The office is where you meet people, and increasingly so regarding the current leaps in technology that enable us to do work from home. In the future, a lot of companies across various industries will most likely find that the main reason for having an office in the first place is just to organize meetings, procure company culture, attract talent and exchange ideas and information. The benefits of organising the office space, areas and rooms in a professional matter are potentially huge.

There are no exact numbers as to how many companies have room booking systems. The reports are pointing to an expected growth, despite the recent setback caused by the Covid-19 restrictions. We have pioneered the meeting room booker and since 2009 it has certainly become a pretty common feature to see. 

Most large corporations in Europe have some sort of meeting room booking system in place. Yet, many smaller offices still run without these tools, not knowing how easy it is to get and use. The solutions can be tailored to suit any company regardless of size.

We can see both smaller and larger companies benefitting from using room bookers. As long as you have more than one meeting room, you can effectively minimize double bookings and handle the flow of people in your premises in a better way using this technology. Your staff will be delighted with the ease of use and feel that their time is better spent when the meeting room booking is automated and easy to do.

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