A friendly
desk booking system

Make any strange desk your very own. Secure your work space, find your focus and boost your productivity. An essential tool for the hybrid or activity based workplace.

Coordinate the modern office

Coordinate and control open office spaces, hot desking, hoteling and collaborative work spaces

Find a desk. Fast.

Easily find a free seat with the Workplace app.

Book anything

Book desks, couches, tables and other office areas.

Full insights

Data insights will optimize your desk and workplace usage.

If there’s a seat
we’ll find it for you

Free seating can result in the feeling of beeing the odd one out in a game of musical chairs. With a professional desk booking system the user can focus on their work instead of finding a seat.

If there’s a seat
we’ll find it for you

Free seating can result in the feeling of beeing the odd one out in a game of musical chairs. With a professional desk booking system the user can focus on their work instead of finding a seat.

Book day by day.
Or week by week.

Configure your system to handle hot desking or desk hoteling.

Booking companion
in your pocket

The companion app provides a easy and flexibel tool for booking desks and meeting rooms, as well as finding your team and colleagues.

Booking companion
in your pocket

Evoko workplace is a great companion to Kleeo desk manager, making it easy to book a desk, using the app anytime, anywhere.

Complete your workplace

Enable the most sophisticated room booking, desk booking, and visitor management experience to date, and add functionality to tailor make your workplace management system.

Room booking

Make the best and most of your meeting rooms

Desk booking

Add a personal touch to your workplace

Meeting connectivity

Meetings made easy in a hybrid world


If you utilize open office space, hot desking and have collaborative spaces that are not meeting rooms, it is definitely wise to look into digital assistance to coordinate these areas. The risk of having trouble finding available desks increases the more areas and desks are free for the taking. You need a system, and we believe a digital solution that encompasses meeting rooms as well as desks can benefit many middle to larger organisations.

Desk booking is relatively new. Open offices have been a trend for a long time, but the technology and practices when it comes to this has just recently caught up. Many companies are already using room booking managers, but desk booking is not as common yet. Luckily, it is easy to get both of these time-saving features in the same solution.

  • Save time for workers and increase comfort and joy at work
  • Optimize your office for actual needs (and save money)
  • Enable your office to adapt to growing needs of working from home

There are two types of desk booking. Either you support the practice of booking a desk for the day, making it similar to ordinary hot desking where you benefit from being early on the scene. Or, you could allow for a larger time frame where you book desks days in advance, this is known as “desk hoteling” because it resembles how you plan a stay at a hotel.

The actual solution can work differently, there is no set standard practice as of yet. You could for example implement maps and visually find your desk. Useful for a large office complex with many rooms and floors. It all really depends on your individual office setup and current needs.

No matter where the trend goes in the future, the notion of a more open office and collaborative spaces is sure to stick around for a while. The reasons are real estate prices and new tech enabling. But also a preference in workers where working from home is seen as comfortable and even more productive. 

The open, free-seated office trend is already implemented to a huge degree, so the next logical step is to synchronize your desk and spaces just like you do meeting rooms. The risk is obviously that workers spend uncesseracy time trying to find available desks that they could spend on working.

Quite simply, desk booking is when you digitally reserve desks, areas and locations that are shared with others, like in shared offices or offices using hot desking where workers move around the office freely instead of having an assigned space. The idea is that instead of rushing to the hot desking office to grab a spot, you can book your desk in advance. Similarly to room booking you can see which desks are taken and can book it on the spot using a laptop or your phone.

Success stories

Learn how our customers are using our workplace solutions.